Rental Terms & Fees

Rental Terms, Conditions, and Fees

We are ready to make your event a success

Here’s what you need to know about our facility and how we can work together to make your event dream a reality.


Food and Beverage

All menu items and costs will be between Host and the caterer.  The caterer will ask for an accurate final count of the number attending and that must be provided to the event coordinator at least seventy-two hours prior to the Event.  The Museum does have a liquor license and is required to order, handle and serve all alcoholic beverages.  Host will make arrangements for the bar for the event and may make special requests to the Event Coordinator at that time.  The Museum’s service capacities are 150 for a sit-down dinner, 200 for a wedding reception or party, 200 for a corporate or private cocktail buffet, and 144 in the theater.

Music

The volume of the music must be kept at a reasonable level. Explicit lyrics are not allowed during the museum’s hours of operation. The audio volume level is at the discretion of the Executive Director or the Events Manager.

Cancellation

Should it become necessary to cancel the Event, please notify the Museum immediately.  If event is cancelled one month prior to event a full refund will be refunded.  If cancelled two weeks prior to event 50% of deposit will be refunded.

Fees

Host must be an AKMA Museum member at the Family/Dual ($55) level or above. Events are limited (and provided at no cost as a benefit) to certain patrons of the Museum.  Members allowed a facility rental at no charge are Fellows, Business Council Members and Contributors Circle Members at $1,000 or above.  Host must be a patron in good standing at the time of the execution of this Agreement through the time of the Event. These events shall be limited to four hours event time/ one hour set up time unless Host requests additional time and the Museum agrees.  If additional time is needed, Host shall pay to Museum 20% of rental fee per hour.

The above-mentioned prices allow for the use of the facility for a five-hour time period. (4-hour event time/1- hour set up).  Host is responsible for 20% of rental fee per additional hour if event lasts longer. A $200 non-refundable deposit is required to confirm the date and will be applied to your bill; no date will be held without a deposit.  Any balance of the rental fee is due 1 week prior to the event.

Additional costs, such as security, food and beverage (including liquor) service, and rentals shall be the responsibility of Host.  The Museum Event Manger can assist with additional needs, such as audio visual, sound, and piano, for which additional costs may apply. 

A Museum staff member must be present at all times prior to, during, and while cleaning up an event.  Setup for a large event will be allowed the day prior to the scheduled date during regular Museum hours (10:00 AM-4:00 PM, Tues.-Fri. and 1:00-4:00 PM, Sat.-Sun).  Clean-up must be done immediately following the event.  Items from the event can be picked up the following day during regular Museum hours.  If additional set-up or clean-up time is needed, Host can make arrangements with the Museum Event Coordinator at a cost of 20% of rental fee per hour. 


Please note

Works of Art

The Museum is first and foremost an art museum.  Because exhibits change from time to time, the Museum cannot specify what will be exhibited during the Event and cannot honor requests to display particular pieces of art.  The protection of works on display is the highest priority of the Museum.  The Event is required to harmonize with the character and mission of the museum.  Events may not create, in the sole discretion of the Museum, any hazard or impose undue hardship to the Museum, its collections, exhibitions, facilities, staff, or visitors.  Events must be in conformance with Museum policies and procedures (including those attached hereto) and not interfere with Museum operations.  The Museum may immediately terminate the Event, without liability to the Museum, if the Museum or its staff, in its sole discretion, determines that the Event violates this.